Club Fundraising
How to Setup a Bake Sale
1. Choose a desired date. Bake sales are only to be held on MONDAYS.
2. Check this date with the SAVMA Calendar (there is only ONE bake sale allowed per week).
3. Reserve Valley Foyer through VIPER for the day of your bake sale. If you see that the Valley Foyer (1003 Valley) is already reserved by another club or organization for an all day event that week or you are denied use of Valley Foyer (1003 Valley) for your desired date, you must choose a different Monday. Please be aware that the administration has final control over whether these venue reservations are approved. Reserve a room by going through VIPER>Schedule>Room Reservation.
4. Obtain approval for the 1003 Valley Reservation request before proceeding. This is generally done quickly, but can take up to a week or two, so you need to plan in advance.
5. Request for event posting on SAVMA calendar. Please fill out the form HERE to request to have an event posted on the SAVMA calendar. See the SAVMA calendar guidelines for more details about requesting events on the calendar
6. Submit a Fundraising Approval Form for your organization through OrgSync. This needs to be done at least a week or 1.5 weeks in advance to ensure approval prior to the date of your event. You can log in to OrgSync and search for "Application to Raise Funds", then complete the form on behalf of your club. You must be notified that this is approved BEFORE you hold your event.
7. Advertise and bake, bake, bake, bake, bake
8. Please clean up after yourselves on the day of the bake sale by 5:00pm! You cannot leave any treats, plates/platters or the cash box in the Valley Foyer past 5:00pm. If you are leaving dishes behind to be picked up, you need to move them to one of the homerooms. You must wipe down the counter as well.
If you organized the event and reserved the space, you will be held responsible.